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Ortonville, Minnesota
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February 22, 2011     The Ortonville Independent
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February 22, 2011
 

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PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL Library Media Center 412 2nd Street NW, Ortonville, MN Monday, January 3, 2011 7:00 P.M. CALL TO ORDER AND ROLL CALL: Mayor David Dinnel called the Regular City Council Meeting to order at 7:00 P.M. Roll Call was taken with the following present: Mayor Dinnel, Meyer, Reinke. Thomas, Berkner, Dorry, Doren. Absent: None. Staff Present: Char Grossman, Susan Lundell, Jason Mork, Travis Strasser, Sarah Karels, Christi Boyle. Media present: Mike Swenson (Independent). Also Present: Katie Meyer, UMVRDC. AGENDA AMENDMENTS: Add: 10.i. City Charter lO.j. City Council Workshop 1O.k. Electronic Information A motion was made by Reinke and seconded by Doren and passed unanimously to approve the Agenda as amended. PUBLIC PARTICIPATION AND CORRESPONDENCE: Katie Meyer of the Upper Minnesota Valley Regional Development Commission (UMVRDC) presented an All-Hazard Mitigation Plan for Big Stone County. She explained that Big Stone County contracted with UMVRDC to complete an All-Hazard Mitigation Plan and requested the continued participation from all cities within the cou nty. Reinke moved and Berkner seconded that the following Resolution be adopted: RESOLUTION 11-001 RESOLUTION ADOPTING BIG STONE COUNTY ALL-HAZARD MITIGATION PLAN Upon roll call vote the following voted Aye: Berkner, Dinnel, Meyer, Thomas, Reinke, Dorry, Doren. Nay: None. This Resolution 11-001 was declared duly passed and adopted and was signed by the Mayor and attested to by the Clerk-Administrator this 3rd day of January 2011. CONSENT AGENDA: Mayor Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. A motion was made by Meyer and seconded by Dorry and passed unanimously to approve the below listed Consent Agenda items as presented: 6.a. Minutes of City Regular Meeting 12-20-10 ACKNOWLEDGMENT OF RECEIPT BOARD/COMMISSION/COMMITTEE MINUTES AND WHERE NECESSARY, APPROVAL AND/OR ACTION ON RECOMMENDATIONS: a. Planning & Zoning Minutes 12-28- 10 1. Approve P & Z Recommendation to Approve Zoning Change-Parcel #22- 1631-000 from R-2 to B-1 and Set Hearing Date-02-07-11 A motion was made by Reinke and seconded by Doren and passed b. Resolution Approving Official Depository, NewspaDcr, City Attorney, Radio Station Thomas moved and Meyer seconded that the following resolution be adopted: RESOLUTION 11-002 RESOLUTION APPROVING ANNUAL APPOINTMENTS BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota that the following annual appointments are hereby approved: City Attorney - David McLaughlin, Pfluegel, Anderson, McLaughlin and Brutlag Official Newspaper - Ortonville Independent Official Radio Station - KDIO Radio Official Depositories - MINNWEST Bank Ortonville, Cenbank and 4 M Fund Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Thomas, Reinke. Nay: None. Resolution 11-002 passed this 3rd day of January 2011. c. Resolution Approving Out of State Travel Policy A motion was made by Berkner and seconded by Reinke and passed unanimously to adopt the Out of State Travel Policy as presented. d. Reschedule Next Regular Council Meeting to Tuesday, January 18, 2011 A motion was made by Doren and seconded by Reinke and passed to reschedule the next Regular City Council Meeting to Tuesday, January 18 due to a holiday falling on the 17th. Nay: Dorry. e. Resolution Approving Basic Audit Fee and Agreement from Larson Allen- $13,400.00 Berkner moved and Reinke seconded that the following Resolution be adopted: RESOLUTION 11-003 RESOLUTION RETAINING LARSON ALLEN WEISHAIR & CO. LLP FOR 2010 CITY FINANCIAL AUDIT- $13,400.00 PLUS EXPENSES Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Thomas, Reinke and the following voted Nay: None. Resolution 11-003 passed this 3rd day of January 2011. f. Resolution Approving Appointment of Officials/Committees/Commissions & Boards By Consensus of the Council this topic was moved to the Workshop Meeting to be held at 1:00 P.M. on Tuesday, January 11th in the Armory Building meeting room. g. Disposition of Old Ambulance #20- 1996 Ford 350-129,522 Miles Ambulance Coordinator Christi Boyle reported that Everest Vehicles is willing to list the City's #20 ambulance on their website for sale. A motion was made by Berkner and seconded by Meyer and passed unanimously to list the #20 ambulance on the Everest and the League of MN Cities websites for $10,000.00 on an "as is" basis for 3 months. h. Status of Ordinance # 2007-05 Annexing EDA property The Council reviewed a letter from City Attorney David McLaughlin stating unanimously to call for a Public Hearing that the final step necessary for the on Monday, February 7, 2011 at 7:00 ...... annexation, of~EDA-tand was not taken P.M. in the Library Media Center located thus the land is still in the township. at 412 2nd St to consider rezoning McLaughlin suggested submitting all the k. Electronic Information There was discussion regarding the need to upgrade to an electronic method of receiving City Council packets and other information. A motion was made by Doren and seconded by Thomas and passed unanimously to authorize Council Member Berkner to meet with Technical Advisor Barb Voecks to consider various options for upgrading to electronic mail. UNFINISHED BUSINESS: a. 2011 Clubhouse Lease Agreement There being no receipt of additional information from 2010 tenants Darwin Asmus and Nancy Skalbeck, the Council authorized a request for proposal be publicized for the operation of the Golf Clubhouse. The need for a Point of Sale System at the clubhouse was discussed. A motion was made by Doren and seconded by Reinke and passed unanimously to prepare a Request for Proposal for operation of the Golf Clubhouse in 2011. b. Clarification - Contributions to Chamber Clerk-Administrator Char Grossman asked for clarification of how the City will pay the Chamber the contribution of $8,000.00 for city-related projects. By Consensus of the Council it was agreed that the Chamber pay the bills first and submit them to the City for approval. It was also agreed that the Chamber show that lodging tax money is used for City- related tourism projects. An audit trail must be established for the City Auditors. CONSIDERATION OF BILLS: A motion was made by Doren and seconded by Meyer and passed to approve the expenditures as submitted. Abstain: Berkner and Dorry. Motion carried. ADJOURNMENT: There being no further business to come before the Council a motion was made by Thomas and seconded by Berkner and passed unanimously to adjourn the meeting at 8:35 P. M. Submitted by Charleen Grossman City Clerk-Administrator REGULAR MEETING City Meeting Room-Armory Building 315 Madison Avenue, Ortonville, MN Tuesday, January 18, 2011 7:00 P.M. CALL TO ORDER AND ROLL CALL: Mayor David Dinnel called the Regular City Council Meeting to order at 7:00 P.M. Roll Call was taken with the following present: Mayor Dinnel, Reinke. Thomas, Berkner, Dorry, Doren. Absent: Meyer. Staff Present: Susan Lundell, Jason Mork, TravisStrasser, Sarah Karels, Tim Scherer, Vicki Cakes. Media present: Sue Kaercher Blake (Independent). Also Present: Robert Schlieman, Ulteig Engineers, Craig Randleman, Isaiah Longnecker. AGENDA AMENDMENTS: Add: 10.e. Records Management- Police 10.f. Big Stone Lake Area Chamber of Commerce Gambling Permit 10.g. Email Addresses for Council ACKNOWLEDGMENT OF RECEIPT BOARD/COMMISSION/COMMITTEE MINUTES AND WHERE NECESSARY, APPROVAL AND/OR ACTION ON RECOMMENDATIONS: a. Park Board Minutes-01-06-11 Council Member Doren reported that there was a disagreement at the Park Board meeting regarding who has the authority to manage the concession stand and activities at the City's ice rink. A motion was made by Thomas and seconded by Reinke and passed unanimously to allow the Arts Council to serve beverages on a free will donation basis at the Arts on Ice Night scheduled for January 28th. A motion was made by Doren and seconded by Berkner and passed unanimously to allow the Big Stone Lake Area Chamber to hold a broomball competition on February 5 and 6. A motion was made by Doren and seconded by Reinke and passed to allow any agency, group or person to run concessions at the ice rink providing the proper permission and permits be obtained. Nay: Dorry, Thomas. A motion was made by Dorry and seconded by Reinke and passed unanimously to approve the Park Board minutes of the 01-06-11. b. EDA Minutes 12-15-10 c. EDA Minutes 01-05-11 1. EDA Property Snow/Grass Maintenance Charges A request was received from the EDA asking that the City defer the costs of snow removal, monthly utility charges and other similar charges on EDA owned property since they have no budgeted funds for paying said expenses. A motion was made by Doren to defer the costs for utilities and snow removal to the EDA. No second was made. Motion died. By consensus of the Council it was agreed to temporarily defer the costs for utilities and snow removal for EDA owned property until the EDA could submit a plan for ridding themselves of some of the property by selling it or deeding portions to abutting property owners. A motion was made by Doren and seconded by Thomas and passed unanimously to approve the EDA minutes of 12-15-10 and 01-05-11 excepting the request for the deferral of snow removal and mowing expenses. STAFF REPORTS: a. Police Chief Jason Mork presented the 2010 Annual Police Report. NEW BUSINESS: a. Business Resolution on Local Government Aids The Clerk was asked to forward the Resolution to the Chamber for their consideration. b. City Resolution on Local Government Aids Berkner moved and Doren seconded that the following Resolution be adopted: RESOLUTION 11-005 RESOLUTION REGARDING LOCAL GOVERNMENT AIDS Upon roll call vote the following voted Members Aye: Berkner, Doren, Dorry, Dinnel, A motion was made by Doren and Thomas, Reinke and the following voted seconded by Thomas and passed Nay: None. unanimously to approve the Agenda as amended. PUBLIC PARTICIPATION AND CORRESPONDENCE: Robert Schlieman of Ulteig Engineers gave the Annual Report on the City's implementation of the Wellhead Protection Program for public water supply wells. Resolution 11-005 passed this 18th day of January 2011. c. Approve Pay Equity Compliance Report A motion was made by Berkner and seconded by Reinke and passed unanimously to approve the 2011 Pay Parcel # 22-1631-000,Lot A & SW 10' of Lot B of Outlot 137, from R-2 to B-I. 2. Approval of Plat for Lot A of Outlot 14 A motion was made by Doren and seconded by Reinke and passed unanimously to approve the Plat as presented for Lot A of Outlot 14. STAFF REPORTS: a. Clerk-Administrator Grossman stated that she is waiting to receive information from Carolyn Drude of Ehlers & Associates regarding the City's ability to bond for an expansion of the Fairway View Senior Living Facility. NEW BUSINESS: a. Appointment of 2011 Fire Department Officers A motion was made by Dorry and seconded by Reinke and passed unanimously to appoint the following as the 2011 Fire Department officers: Fire Chief, Alan Arndt; Assistant Chief, Randy McLain; Secretary, Brent Nelson; Treasurer, non Athey; Training Officer, Dave Ellingson; Safety Officer, Dallas Hanson. Law Judge for his approval. If it is approved the annexation Ordinance must be filed with the Big Stone County Auditor. If it is not approved the annexation process must be redone. A motion was made by Doren and seconded by Dorry and passed to file the Ordinance with the Chief Administrative Law Judge for approval. Nay: Berkner, Dinnel. Motion passed. i. City Charter Mayor Dinnel asked that the Council review the current City Charter for any needed changes. The Consensus of the Council was to bring suggested changes to the Charter to the Workshop Meeting to be held on Tuesday, January 11. j. Prioritize City Projects Council Member Berkner asked that the City Council hold a Workshop to review and prioritize proposed City projects. This and other issues will be considered at a Workshop held Tuesday, January 11. Schlieman also asked the Council to paperwork that was completed for the consider formulating a preliminary annexation to the Chief Administrative master plan for the EDA lots near Highway 75 for economic development purposes. Public Works Director Tim Scherer was asked to put together schematics for the engineers to work from. Berkner moved and Thomas seconded that the following Resolution be adopted: RESOLUTION 11-004 RESOLUTION APPROVING HIRING ULTEIG ENGINEERS TO PREPARE A PRELIMINARY MASTER PLAN FOR EDA LAND-S2,000,00 Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Thomas, Reinke and the following voted Nay: None. Resolution 11-004 passed this 18th day of January 2011. CONSENT AGENDA: Mayor Dinnel asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. A motion was made by Dorry and Seconded by Reinke and passed unanimously to approve the below listed Consent Agenda items as presented: 6.a. Minutes of City Regular Meeting 01-03-11 6.b. Minutes of Workshop Meeting 01- 11-11 alzhetmefs ~ association* DEMENTIA CONFERENCE 2(]11 [~'] MAYO C]~[NIC No one is risk free when it comes to the #] cause of property damage from natural disasters - flood. Keep everything you value , Safe. Sound. Secure. from a flood with Auto-Owners Insurance! Call or visit us today! TOM KINDT AGENCY 113 NW 1st Street Ortonvil]e, MN 56278 320-839-6145 ~ z,t "" THE Ortonville, MN 56278 NORTHRIDGE RESIDENCE held their Annual Valentine's Day Party on Monday, Feb. 14. Pictured from left to right are Queen Rose Christensen and King Clifford Thompson. Everyone involved had a terrific time. Equity Implementation Report as prepared by Springsted Incorporated. d. Resolution Approving Purchase of Computer Equipment-S5,197.80 The purchase was tabled until another bid could be obtained. e. Resolution Approving Purchase of Police Records .Management System- $4,285.00 Berkner moved and Thomas seconded that the following Resolution be adopted: RESOLUTION 11-006 RESOLUTION APPROVING PURCHASE OF POLICE RECORDS MANAGEMENT SYSTEM-S4,285.00 Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Thomas, Reinke and the following voted Nay: None. Resolution 11-006 passed this 18th day of January 2011. f. A motion was made by Doren and seconded by Berkner and passed unanimously to approve a gambling permit for Big Stone Lake Area Chamber of Commerce for a raffle on March 20th at the Ortonville High School. g. Council Member Berkner asked that the City provide email addresses for Council Members. The Deputy Clerk will contact the provider for guidance in creating these addresses. UNFINISHED BUSINESS: a. Resolution Approving Appointment of Officials/Committees/Commissions & Boards A motion was made by Berkner and seconded by Reinke and passed unanimously to make the 2011 appointment of Officials/Committees/ Commissions & Boards. 1. 1st Reading of Ordinance No. 11- 04 An Ordinance to Amend the Administrative Code of the Ortonville City Code by Revising Chapter 96 to Eliminate the Tree Board A motion was made by Berkner and seconded by Doren and passed unanimously to approve the 1st reading of Ordinance No. 11-04 An Ordinance to Amend the Administrative Code of the Ortonville City Code by Revising Chapter 96 to Eliminate the Tree Board. 2. 1st Reading of Ordinance No. 11- 05 An Ordinance to Amend the Concerned about memory loss? The premier conference for persons with dementia, families, friends and professionals Administrative Code of the Ortonville City Code by Revising Chapter 31 to Eliminate the Infrastructure Committee and Establish the Street Committee and the Utility Committee A motion was made by Reinke and seconded by Berkner and passed unanimously to approve the 1st reading of Ordinance No. 11-05 An Ordinance to Amend the Administrative Code of the Ortonville City Code by Revising Chapter 31 to Eliminate the Infrastructure Committee and Establish the Street Committee and the Utility Committee. 3. 1st Reading of Ordinance No. 11- 02 An Ordinance Amending Park and Recreation Board Composition A motion was made by Doren and seconded by Thomas and passed unanimously to approve the 1st reading of Ordinance No. 11-02 An Ordinance Amending Park and Recreation Board Composition. 4. An Ordinance Amending the Senior Citizen Board Composition was tabled until the next meeting. b. 2011 Clubhouse Lease Agreement A motion was made by Doren and seconded by Berkner and passed unanimously to approve the 2011 Golf Clubhouse Lease Agreement format for bidding purposes. CONSIDERATION OF BILLS: A motion was made by Dorry and seconded by Doren and passed to approve the expenditures as submitted. Abstain: Berkner. Motion carried. ADJOURNMENT: There being no further business the Consensus of the Council was to adjourn at 8:50 P. M. Submitted by: Susan Lundell Deputy City Clerk f If you're happy and you know it... ...write a letter to the editor! J Early Bird registration ends February 231 Register today at www.alz.org/mnnd nion trip Saturday, March 19, 2011 RiverCentre, St. Paul, MN 12-month calendar Stop in today, these will go fast/ Phone 320-839-6163 On Tuesday, Feb. 8, Minnesota Farmers Union (MFU) members were at the state Capitol and visited with Governor Mark Dayton, Secretary of State Mark Ritchie, Attorney General Lori Swanson and their local senators and representa- tives. MFU members also sat in a hearing on the Green Acres program. "'Our day at the Capitol was very successful, MFU members had the opportunity to tell their legislators what is really going on in rural Minnesota," said Doug Peterson, Minnesota Farmers Union President. "Our members also spoke with Governor Mark Dayton and asked questions about his agriculture poli- cies. It was very refreshing to be able to meet with a Governor that listens to and understands agriculture poli- cy." Some of the issues the Farmers Union members discussed were: limiting cuts to important state agriculture initiatives and not "'zero- ing out" essential programs that pro- tect ethanol producers and rural jobs: enhancing dairy programs for profit and preventing cuts to organic and sustainable grants: holding the line on property taxes; support for education that includes funding for 4H and Extension; and expanding initiatives that support Minnesota-grown, and locally-grown food. Minnesota Farmers Union (www.mfu.org) is a nonprofil mem- bership-based orgamzation working to protect and enhance the economic interests and quality of life of family farmers and ranchers, as well as rural communities. Tuesday, Feb. 22, 2011 INDEPENDENT 9 ]