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June 15, 1999     The Ortonville Independent
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June 15, 1999
 

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notices FOR BIDS UCTION yen that sealed Stone at the 20 SE 2nd until 11:00 1999 for the work: between Lac qui ICSAH 37, T121N and Aggregate meters cubic meters metric tons sq meters meters .......... 188 meters between Trunk ;AH 10, T122N and Aggregate .... 77,914 cubic meters etdc tons roposals and examined or ineer's Street, 839-2594. ns the right to any part of a identified on a one County : of at least five bid. Said check 1 the event that a contract. a bid within 30 closing time of Auditor Minnesota DISTRICT DWISION P0-99-107 OF HEARING IMINATION OF OF )ITORS PERSONS be t at of Jean M. of of heirship and for Fuhrman, 2, Box 12, 56240, as of the estate of decedent in and that be filed with and no a personal appointed to to collect all claims, taxes Sell real and do all necessary ivan that ALL against said the same or to the four months notice or said ,h J| !! .lge o Peter A. Heft, Ill rtl'u_ rt Administrator 1999) i Y 9, Success ) 7', lion ORS the Class A FM on 106.3 nesote from Corp. to Inc. :tor and Corp. is persons (or more of the .a are durina at 47 NW 2n ';, 1009) E QUEST : rile BOARD ISTMENT OF  INVILLE. | ,that the public I  Uesday, June II  rl of a vadance  ge, is hereby -L'LE PLANNING OF APPEAL ., R;I.A .DJUSTMENT Jet,'l ' ') NOTICE PRAIRIE FIVE CAC, INC., ANNUAL EVENT The Board of Directors and Staff of Prairie Five Community Action Council, Inc., cordially invites you to attend their Annual Event Monday, June 28, 1999 at 7:45 p.m. Shooter's Bar & Grill, West Highway 7, Appleton, Minnesota. James Hubley of Marshall will be giving a presentation entitled "Telling Stories - Building Communities." Door prizes. (June 15, 22, 1999) NOTICE NOTICE OF REZONING REQUEST PUBLIC HEARING BY THE BOARD OF APPEAL AND ADJUSTMENT OF THE CITY OF ORTONVILLE Notice is hereby given that on Tuesday, July 6, 1999, the City of Ortonville's Board of Appeal and Adjustment will hold a Public Hearing at the City Offices located at 315 Madison Avenue at 4:30 p.m. At the Public Hearing the Board will consider a rezoning request by James Strege, 628 Stephens Avenue, Ortonville, MN. The property being requested for rezoning is along Highway 75 across the highway from Big Stone Bowl. The lega/descdpbon of the property is Lot One and Lot Two of the Amended Plat of Outlet One Hundred Thirty (130), City of Ortonville, Big StoneCounty, Minnesota. The variance request, if approved, would change the described area from ResidentialOne (R-l) and Highway Business Corridor (B-3) to Industrial One (I-1). Persons desiring to be heard with reference to the proposed variance request will be heard at this meeting. ORTONVILLE PLANNING COMMISSION/BOARD OF APPEAL AND ADJUSTMENT (June 15, 1999) PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL MAY 17,1999 CITY COUNCIL CHAMBERS 7:00 P.M. CALL TO ORDER AND ROLL CALL: Mayor Ellingson called the regular meeting of the Ortonville City Council to order at 7:01 p.m. Roll call was taken and the following were present: George Elliott, Mel Reinke, Mike Dorry, Mary Gustafson, Bill Hynnek, Dan Oakes. City Staff Present: Roman Taffe, Gary Dinnel, Roger Anderson, Paul Tinklenberg Media Present: Ryan Stattelman, Stacy Dammer Others Present: Robert Sherod, Lori Sherod, David Dinneh Pat Hyatt, Ado Klapel, Roger Bird, Sonja Pinkert, Neff Speckeen, Glenn Nelson, Dwayne Koehntopp, Steve Hanson, Leonard Olson, Jim Collins, Steven Swanson, Ryan Wandersee, Steve Wandersee AME The following agenda amendments were offered by Gustafson and seconded by Reinke and the motion did pass unanimously to approve the following agenda amendments: New Business: d. Chamber/Moose MWC beer permit e. Ortonville Township Fire contract f. Ellingson literature g. Golf/Parks part time hire Committee Minutes: g. Senior Board 3/9/99; 4/13/99 BIDS: The council reviewed airport runway seal coating bids which were opened on 5/14/99 at 2:00 p.m. Three bids were received and they were as follows: Bituminous Paving, Inc ......... $33,080.00 Calctwell Asphalt,lnc ............ $30,544.30 Astech Corp .......................... $41,430.00 Dorry moved and Gustafson seconded that the following resolution be adopted: RESOLUTION 99-35 RESOLUTION ACCEPTING CALDWELL ASPHALT, INCORPORATED BID FOR AIRPORT SEAL COATING BID WHEREAS, the Council of the City of Ortonville ('Council") had previously advertised for bids to be recewed for the seal coating of the Ortonville municipal airport runway ('Project"), and WHEREAS, Project bids have now been received and reviewed by the Council, and WHEREAS, the bid of Caldwell Asphalt, Incorporated of Hawick, Minnesota ("Caldwelr') in the amount of $30,080 has been determined by the Council to be the lowest responsible bid for the Project. NOW THEREFORE BE IT RESOLVED by the Council that: 1. The bid of Caldwell is hereby accepted. 2. The award of contract to Caldwell is dependent on a review and recommendation by Larson-Peterson Associates, Inc. 3. The award of contract to Caldwell is further dependent upon approval of grant monies from the Minnesota Department of Transportation for said Project. 4. That the Mayor and Clerk- Administrator be and are hereby authorized to execute said contract with Caldwell upon completion of items #2 & #3. Upon roll call vote the following,voted aye: all present, and the following voted of the City of Ortonville. Upon roll call vote the following voted aye: all present, and the following voted nay: none. RESOLUTION 99-36 passed this 17th day of May 1999. RECOGNITIONS/PRESENTATIONS/ INTRODUCTIONS: Dwayne Koehntopp and Captain Steve Nelson were addressed the council regarding the armory/city offices. They stated that the National Guard would put the area occupied currently. by the City of Ortonville to good use ff the city chose to move but that they were in no way pushing the decision. Leonard Olson addressed the council regarding a bill from OIson Plumbing & Heating for repairs at the Don Prior residence last fall. Olson felt that the eneral contractor for the 1998 Street roject should have been responsible for the entire bill and instead the contractor paid approximately 3/4 of said bill. Elliott moved and Ellingson seconded and the motion passed unanimously to pay for the remainder of said invoice in the approximate amount of $350 to Olson Plumbincj & Heating and to reduce the next invoice to Quam Construction by the same amount with an explanation for said reduction. Roger Bird updated the council on efforts to acquire the railroad and Otter Tail land at the foot of the lake. Steve Berkner was not present but had requested that the council allow Pizza Ranch to present a free program on June 23rd at the Lakeside Park and to allow Pizza Ranch to sell food at said program. Sonja Pinkert of the Chamber of Commerce told the council Berkner had been in contact with her to acquire the necessary permits through the Department of Health for the sales of food at the program. It was the consensus of the council to approve the request. CITIZENS TO BE HEARD: Glenn Nelson, Jim Strege, and LaValle Berkner addressed the council regardin the status of the business acquisihon and relocation of their businesses which were damaged by the t 997 flood. The council agreed with the EDA's recommendation that Mel Reinke, Diane Radermacher, and Roman Taffe work with those affected business owners to work toward completion the acquisition of said properties. Strege then reminded the council of the Big Stone County Commissioner meeting on May 18th and asked the council to attend and voice their support of the requested rezoning of land to allow his relocation. Residents along 3rd Street were heard on their request to not widen 3rd Street. Hynnek moved and Oakes seconded and the motion passed unanimously to instruct Larson-Peterson & Associates, Inc. to prepare a change order to the 1998 Street Improvement project to keep 3rd Street at the same width of approximately 30 feet. CONSENT AGENDA: Elliott moved and Oakes seconded and the Pnotion passed to approve the consent agenda. REPORTS/MINUTES OF BOARDS, COMMITTEES, COMMISSIONS: Elliott moved and Gustafson seconded and the motion passed with Oakes abstaining to approve the variance requested by Gene and Janet Weeding for the construction of a steel- sided garage. Ellingson moved and Dorry seconded and the motion passed unanimously to approve the variance requestedby Dean and Ramona Strege to construct a garage within five feet of the front property line. Hynnek moved and Reinke seconded and the motion passed to approve the 5t11/99 minutes of the Board of Appeal/ Planning & Zoning Commission as presented. Reinke moved and Ellingson seconded and the motion passed unanimously to approve the 5/10199 Golf Board minutes as presented. Gustafson moved and Elliott seconded and the motion passed unanimously to approve 3/5199 & 5/8/99 minutes of the Airpdrt Board as presented. Dorry moved and Reinke seconded and the motion passed unanimously to approve the 4/26/99 minutes of the Ortonville Area Health Services Board aspresented. Reinke moved and Ellingson seconded and the motion passed unanimously to approve the 5/13/99 Park Board minutes as presented. Reinke moved and Gustafson seconded and the motion passed unanimously to approve the 4/13/99 minutes of the Library Board as presented. Reinke moved and Hynnek seconded and the motion passed with Ellingson voting nay to approve quote by Mike Dunnihoo in the amount of $1,475 for ainting the senior center. The unnihoo quote was recommended by the SeniorBoard as his quote was the only one which stated paint would be applied by roller. Dorry moved and Gustafson seconded and the motion passed unanimously to approve the 3/9/99 minutes of the Senior Board as presented. Reinke moved and Ellingson and the motion passed unanimously to approve the 4/13/99 minutes of the Senior Board aspresented. Relnke moved and Dorry seconded and the motion passed unanimously to approve the 4/28/99 minutes of the Board of Review as presented. Hynnek moved and Dorry seconded and the motion passed unanimously to approve the 5/10/99 minutes of the Street Committee aspresented. Elliott moved and Etlingson seconded and the motion passed unanimously to approve the 5/3/99 minutes of the Utility Committee as presented. OLD BUSINESS: The council discussed the transit nay: none. Resolution 99-35 passed this 17th day system merger as was approved in April. The management agreement of May, 1999. . details have been reviewed by city Dorry moved and Gustatson attorney and said agreement is ready seconded that the following resolution for Mayor's signature. be adopted: NEW BUSINESS: RESOLUTION 99-36 Liquor license renewal applications APPROVING THE MINNESOTA and fees and the necessary proofs of DEPARTMENT OF insurance were received by local TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT AND AUTHORIZING EXECUTION THEREOF BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville that: The state ot Minnesota Agreement No. 78836, =Grant Agreement for Airport Improvement," for State Project No. 0601-15 at the Ortonville Municipal Airport is hereby approved. BE IT FURTRER'RESOLVED that the Mayor and City Clerk-Administrator are authorized to execute said Agreement and any amendments thereto on behalf establishments. Oakes moved and Reinke seconded and the motion assed unanimously to approve the uor license renewalrequests of: KJ's eve, The Matador Supper Club, Moose Lodge, Ortonville Golf Club House, Ortonville Liquors, Inc., VFW. Next the council reviewed the annual renewal information for the city's insurance package through the League of Minnesota Cities. Elllngson moved and Hynnek seconded and the motion passed unanimously to not purchase any additional insurance products. Next the council reviewed the Airport Board's capital improvement plan Update. No action was taken. Reinke moved and Dorry .seconded and the motion passed unanamously to approve the two year Ortonville Township fire contract as presented. Next Ellingson shared several pieces of literature received by him recently. Next Tinklenber askedthe council to authorize the hiring of two part time seasonal employees at step 1 of the part time pay scale. Hynnek moved and Oakes seconded that the following resolution be adopted: RESOLUTION 99-37 AUTHORIZE HIRING SEASONAL PART TIME GOLF/PARKS DEPARTMENT EMPLOYEES BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota to authorize the hire of Kent Orvik and Rich Raffety as part time seasonal employees for the City of Ortonville at a wage of $6.00. Upon roll call vote the following voted aye: Ellingson, Dorry, Gustafson, Hynnek, Oakes, Reinke, and the following voted nay: none, and the following abstained: George EIliott. Resolution 99-37 passed this 17th day of May 1999. Elliott moved and Hynnek seconded and the motion passed unanimously to call for a Special Advisory Meeting to be held at 7:00 p.m. on June 21, 1999 at the Masonic Lodge for the purpose of discussing the possible relocation of the City Offices, CITY CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS: The council discussed a request by land owners along Pacific Avenue to replace the retaining wall adjacent to the boulevard side walk. Taffe presented several items of concerns from the project engineer including: establishing an assessment policy for retaining walls, unavailability of contractor to perform the work, inability to include in the current street project due to numerous change orders, ownership of property where wall lies is unknown, decision was made one year ago not to replace said retaining wall. Taffe was instructed to talk with project engineer regarding concerns that street project vibrations may have damaged said retaining wall andto ask project engineer to determine where city dght of way is in relation to Community visions I Do You Have The Time? By Dawn E. Hegland, UMVRDC Physical Development Director Do you have time to attend another meeting.., on a weeknight.., in the summer.., where it sounds like you will have to listen to other people talk about area problems.., and where you might be asked to give your opinion... or volunteer to give up some more of your free time? I thought not. What if I was to tell you that the results of this meeting will have an impact on you every day, as well as your children and every generation after them, your work, your recreation, where and how you shop, your transportation, schools, health facilities and every single aspect of your daily life? Are you any more interested now? If so we would like YOU to devote a few hours in the next week to attend one of 3 public meetings where you will be asked to help your local units of government to make decisions for the people by the people? This area is participating in a new process called Community Based Planning. Yes, it sounds boring and bureaucratic: The real premise of the entire process is not so boring when you start to think about the decisions that are made every day, every week and every year by our governing units that determine how you will be able to live, work and play. Many of these decisions impact previous and future decisions and so on and so on, until the impacts of a single decision drift in, first in ripples then gradually as larger and larger waves until the impact is recognized by many people in many places far from where and why the original decision was made. The Community-Based Planning process highlights the need to look at II IIII 11 broad areas and consider how each area affects the other. The 11 areas are: Public Investment, Housing, Livable Community Design, Economic Development, Transportation, Conservation, Sustainable Development, Public Education, Cooperation Among Governments, Land Use and Citizen Participatioh. EACH and EVERY ONE interrelate. It also stresses the need for intergoverrnmental cooperation. Many of our communities have the same issues, the same concerns, the same opportunities and it can only be beneficial to work together to come to a solution that will have the most benefits for everyone involved. Over the last few months a group of pro-active units of government, their staff, with the help of technical resources have been cooperatively analyzing and collecting data and statistics based on comments that were received at a series of public meetings in January. At these meetings, (where approximately 60 people attended each one) attendees were asked what they saw as challenges and opportunities in their community. They were also asked to think about what they would like their community to look like, where they work, where they shop, recreate, where their kids and grandchildren go to school. They were asked to develop a vision for their community. At a series of public meetings at the end of June all of the information that has been collected and analyzed will be displayed and a DRAFT list of goals will serve as a discussion point in order to shape the vision for our future. From these goals, specific directions will'be drafted that will guide future decision making on said retaining wall. ADJOURNMENT." There being no further business before the Council, Ellingson suggested the council recess the meeting to May 18th at the Big Stone County Courthouse for the purpose of showing support for the requested rezoning of county lands to allow the relocation of Strege Auto Parts. Elliott moved and Gustafson seconded and the motion Plassed unanimously to recess the May 7th meeting of the Ortonville City Council until 9:55 a.m. May 18 at the Big Stone County Courthouse. At 9:55 a.m. Ellingson, Elliott, and Reinke met at the Big Stone County Courthouse to attend the meeting of the Big Stone County Commissioners. There being no quorum, no business was acted upon. Roman C, Taffe, City Clerk-Administrator David Ellingson, Mayor P, cidenlV on the Palm- Co00l issues like allowable land uses, zoning and permitted uses, affordable housing planning and development, transportation, open space and recreation development and preservation)n, economic development practices, and community needs. You may have seen in this newspaper the series of articles receding this one that have ighlighted the 11 areas and the comments we received at the meetings in January. It was an attempt at getting people to think about all of the areas individually before asking you to come together and think about them all at once. We have developed a newsletter, a website (www.cbp.state.mn.us) a display of related information, organized public meetings that include dinner and childcare, and developed the series of newspaper articles all in an effort to reach the public about the importance of citizen participation in this process. There is a tremendous opportunity for each and every citizen, young and ol d , to get involved in shaping our future. So again I need to ask... Do You Have The Time? Tuesday June 22 - Graceville Community Center Thursday June 24 - Dawson City Hall Tuesday June 29 - Chippewa County Courthouse Open house and food available beginning at 6:30pm Meetings from 7- 9 p.m. Childcare available For more information contact: JoAnn Bloome, Chippewa County Land and Resource Management 320- 269-6231 Darren Wilke, Big Stone County Zoning and Planning 320-839-3136 Darrel Ellefson, Lac qui Parle County Zoning and Planning 320-598- 3132 Susan Brickweg, Upper Minnesota Valley Regional Developaent Commission 320-289-1981 . Reminder... To Area Business Firms 1999 DUES FOR ARE NOW DUE! Your Support Is Needed! WE CARE BIG SINGLE FAMILY $5.oo BUSINESS $10.00 Please send to: Box 121 Ortonville, MN 56278 Thank You! 00INDEPENDENT Page 1 lb notices FOR BIDS UCTION yen that sealed Stone at the 20 SE 2nd until 11:00 1999 for the work: between Lac qui ICSAH 37, T121N and Aggregate meters cubic meters metric tons sq meters meters .......... 188 meters between Trunk ;AH 10, T122N and Aggregate .... 77,914 cubic meters etdc tons roposals and examined or ineer's Street, 839-2594. ns the right to any part of a identified on a one County : of at least five bid. Said check 1 the event that a contract. a bid within 30 closing time of Auditor Minnesota DISTRICT DWISION P0-99-107 OF HEARING IMINATION OF OF )ITORS PERSONS be t at of Jean M. of of heirship and for Fuhrman, 2, Box 12, 56240, as of the estate of decedent in and that be filed with and no a personal appointed to to collect all claims, taxes Sell real and do all necessary ivan that ALL against said the same or to the four months notice or said ,h J| !! .lge o Peter A. Heft, Ill rtl'u_ rt Administrator 1999) i Y 9, Success ) 7', lion ORS the Class A FM on 106.3 nesote from Corp. to Inc. :tor and Corp. is persons (or more of the .a are durina at 47 NW 2n ';, 1009) E QUEST : rile BOARD ISTMENT OF  INVILLE. | ,that the public I  Uesday, June II  rl of a vadance  ge, is hereby -L'LE PLANNING OF APPEAL ., R;I.A .DJUSTMENT Jet,'l ' ') NOTICE PRAIRIE FIVE CAC, INC., ANNUAL EVENT The Board of Directors and Staff of Prairie Five Community Action Council, Inc., cordially invites you to attend their Annual Event Monday, June 28, 1999 at 7:45 p.m. Shooter's Bar & Grill, West Highway 7, Appleton, Minnesota. James Hubley of Marshall will be giving a presentation entitled "Telling Stories - Building Communities." Door prizes. (June 15, 22, 1999) NOTICE NOTICE OF REZONING REQUEST PUBLIC HEARING BY THE BOARD OF APPEAL AND ADJUSTMENT OF THE CITY OF ORTONVILLE Notice is hereby given that on Tuesday, July 6, 1999, the City of Ortonville's Board of Appeal and Adjustment will hold a Public Hearing at the City Offices located at 315 Madison Avenue at 4:30 p.m. At the Public Hearing the Board will consider a rezoning request by James Strege, 628 Stephens Avenue, Ortonville, MN. The property being requested for rezoning is along Highway 75 across the highway from Big Stone Bowl. The lega/descdpbon of the property is Lot One and Lot Two of the Amended Plat of Outlet One Hundred Thirty (130), City of Ortonville, Big StoneCounty, Minnesota. The variance request, if approved, would change the described area from ResidentialOne (R-l) and Highway Business Corridor (B-3) to Industrial One (I-1). Persons desiring to be heard with reference to the proposed variance request will be heard at this meeting. ORTONVILLE PLANNING COMMISSION/BOARD OF APPEAL AND ADJUSTMENT (June 15, 1999) PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL MAY 17,1999 CITY COUNCIL CHAMBERS 7:00 P.M. CALL TO ORDER AND ROLL CALL: Mayor Ellingson called the regular meeting of the Ortonville City Council to order at 7:01 p.m. Roll call was taken and the following were present: George Elliott, Mel Reinke, Mike Dorry, Mary Gustafson, Bill Hynnek, Dan Oakes. City Staff Present: Roman Taffe, Gary Dinnel, Roger Anderson, Paul Tinklenberg Media Present: Ryan Stattelman, Stacy Dammer Others Present: Robert Sherod, Lori Sherod, David Dinneh Pat Hyatt, Ado Klapel, Roger Bird, Sonja Pinkert, Neff Speckeen, Glenn Nelson, Dwayne Koehntopp, Steve Hanson, Leonard Olson, Jim Collins, Steven Swanson, Ryan Wandersee, Steve Wandersee AME The following agenda amendments were offered by Gustafson and seconded by Reinke and the motion did pass unanimously to approve the following agenda amendments: New Business: d. Chamber/Moose MWC beer permit e. Ortonville Township Fire contract f. Ellingson literature g. Golf/Parks part time hire Committee Minutes: g. Senior Board 3/9/99; 4/13/99 BIDS: The council reviewed airport runway seal coating bids which were opened on 5/14/99 at 2:00 p.m. Three bids were received and they were as follows: Bituminous Paving, Inc ......... $33,080.00 Calctwell Asphalt,lnc ............ $30,544.30 Astech Corp .......................... $41,430.00 Dorry moved and Gustafson seconded that the following resolution be adopted: RESOLUTION 99-35 RESOLUTION ACCEPTING CALDWELL ASPHALT, INCORPORATED BID FOR AIRPORT SEAL COATING BID WHEREAS, the Council of the City of Ortonville ('Council") had previously advertised for bids to be recewed for the seal coating of the Ortonville municipal airport runway ('Project"), and WHEREAS, Project bids have now been received and reviewed by the Council, and WHEREAS, the bid of Caldwell Asphalt, Incorporated of Hawick, Minnesota ("Caldwelr') in the amount of $30,080 has been determined by the Council to be the lowest responsible bid for the Project. NOW THEREFORE BE IT RESOLVED by the Council that: 1. The bid of Caldwell is hereby accepted. 2. The award of contract to Caldwell is dependent on a review and recommendation by Larson-Peterson Associates, Inc. 3. The award of contract to Caldwell is further dependent upon approval of grant monies from the Minnesota Department of Transportation for said Project. 4. That the Mayor and Clerk- Administrator be and are hereby authorized to execute said contract with Caldwell upon completion of items #2 & #3. Upon roll call vote the following,voted aye: all present, and the following voted of the City of Ortonville. Upon roll call vote the following voted aye: all present, and the following voted nay: none. RESOLUTION 99-36 passed this 17th day of May 1999. RECOGNITIONS/PRESENTATIONS/ INTRODUCTIONS: Dwayne Koehntopp and Captain Steve Nelson were addressed the council regarding the armory/city offices. They stated that the National Guard would put the area occupied currently. by the City of Ortonville to good use ff the city chose to move but that they were in no way pushing the decision. Leonard Olson addressed the council regarding a bill from OIson Plumbing & Heating for repairs at the Don Prior residence last fall. Olson felt that the eneral contractor for the 1998 Street roject should have been responsible for the entire bill and instead the contractor paid approximately 3/4 of said bill. Elliott moved and Ellingson seconded and the motion passed unanimously to pay for the remainder of said invoice in the approximate amount of $350 to Olson Plumbincj & Heating and to reduce the next invoice to Quam Construction by the same amount with an explanation for said reduction. Roger Bird updated the council on efforts to acquire the railroad and Otter Tail land at the foot of the lake. Steve Berkner was not present but had requested that the council allow Pizza Ranch to present a free program on June 23rd at the Lakeside Park and to allow Pizza Ranch to sell food at said program. Sonja Pinkert of the Chamber of Commerce told the council Berkner had been in contact with her to acquire the necessary permits through the Department of Health for the sales of food at the program. It was the consensus of the council to approve the request. CITIZENS TO BE HEARD: Glenn Nelson, Jim Strege, and LaValle Berkner addressed the council regardin the status of the business acquisihon and relocation of their businesses which were damaged by the t 997 flood. The council agreed with the EDA's recommendation that Mel Reinke, Diane Radermacher, and Roman Taffe work with those affected business owners to work toward completion the acquisition of said properties. Strege then reminded the council of the Big Stone County Commissioner meeting on May 18th and asked the council to attend and voice their support of the requested rezoning of land to allow his relocation. Residents along 3rd Street were heard on their request to not widen 3rd Street. Hynnek moved and Oakes seconded and the motion passed unanimously to instruct Larson-Peterson & Associates, Inc. to prepare a change order to the 1998 Street Improvement project to keep 3rd Street at the same width of approximately 30 feet. CONSENT AGENDA: Elliott moved and Oakes seconded and the Pnotion passed to approve the consent agenda. REPORTS/MINUTES OF BOARDS, COMMITTEES, COMMISSIONS: Elliott moved and Gustafson seconded and the motion passed with Oakes abstaining to approve the variance requested by Gene and Janet Weeding for the construction of a steel- sided garage. Ellingson moved and Dorry seconded and the motion passed unanimously to approve the variance requestedby Dean and Ramona Strege to construct a garage within five feet of the front property line. Hynnek moved and Reinke seconded and the motion passed to approve the 5t11/99 minutes of the Board of Appeal/ Planning & Zoning Commission as presented. Reinke moved and Ellingson seconded and the motion passed unanimously to approve the 5/10199 Golf Board minutes as presented. Gustafson moved and Elliott seconded and the motion passed unanimously to approve 3/5199 & 5/8/99 minutes of the Airpdrt Board as presented. Dorry moved and Reinke seconded and the motion passed unanimously to approve the 4/26/99 minutes of the Ortonville Area Health Services Board aspresented. Reinke moved and Ellingson seconded and the motion passed unanimously to approve the 5/13/99 Park Board minutes as presented. Reinke moved and Gustafson seconded and the motion passed unanimously to approve the 4/13/99 minutes of the Library Board as presented. Reinke moved and Hynnek seconded and the motion passed with Ellingson voting nay to approve quote by Mike Dunnihoo in the amount of $1,475 for ainting the senior center. The unnihoo quote was recommended by the SeniorBoard as his quote was the only one which stated paint would be applied by roller. Dorry moved and Gustafson seconded and the motion passed unanimously to approve the 3/9/99 minutes of the Senior Board as presented. Reinke moved and Ellingson and the motion passed unanimously to approve the 4/13/99 minutes of the Senior Board aspresented. Relnke moved and Dorry seconded and the motion passed unanimously to approve the 4/28/99 minutes of the Board of Review as presented. Hynnek moved and Dorry seconded and the motion passed unanimously to approve the 5/10/99 minutes of the Street Committee aspresented. Elliott moved and Etlingson seconded and the motion passed unanimously to approve the 5/3/99 minutes of the Utility Committee as presented. OLD BUSINESS: The council discussed the transit nay: none. Resolution 99-35 passed this 17th day system merger as was approved in April. The management agreement of May, 1999. . details have been reviewed by city Dorry moved and Gustatson attorney and said agreement is ready seconded that the following resolution for Mayor's signature. be adopted: NEW BUSINESS: RESOLUTION 99-36 Liquor license renewal applications APPROVING THE MINNESOTA and fees and the necessary proofs of DEPARTMENT OF insurance were received by local TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT AND AUTHORIZING EXECUTION THEREOF BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville that: The state ot Minnesota Agreement No. 78836, =Grant Agreement for Airport Improvement," for State Project No. 0601-15 at the Ortonville Municipal Airport is hereby approved. BE IT FURTRER'RESOLVED that the Mayor and City Clerk-Administrator are authorized to execute said Agreement and any amendments thereto on behalf establishments. Oakes moved and Reinke seconded and the motion assed unanimously to approve the uor license renewalrequests of: KJ's eve, The Matador Supper Club, Moose Lodge, Ortonville Golf Club House, Ortonville Liquors, Inc., VFW. Next the council reviewed the annual renewal information for the city's insurance package through the League of Minnesota Cities. Elllngson moved and Hynnek seconded and the motion passed unanimously to not purchase any additional insurance products. Next the council reviewed the Airport Board's capital improvement plan Update. No action was taken. Reinke moved and Dorry .seconded and the motion passed unanamously to approve the two year Ortonville Township fire contract as presented. Next Ellingson shared several pieces of literature received by him recently. Next Tinklenber askedthe council to authorize the hiring of two part time seasonal employees at step 1 of the part time pay scale. Hynnek moved and Oakes seconded that the following resolution be adopted: RESOLUTION 99-37 AUTHORIZE HIRING SEASONAL PART TIME GOLF/PARKS DEPARTMENT EMPLOYEES BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of Ortonville, Minnesota to authorize the hire of Kent Orvik and Rich Raffety as part time seasonal employees for the City of Ortonville at a wage of $6.00. Upon roll call vote the following voted aye: Ellingson, Dorry, Gustafson, Hynnek, Oakes, Reinke, and the following voted nay: none, and the following abstained: George EIliott. Resolution 99-37 passed this 17th day of May 1999. Elliott moved and Hynnek seconded and the motion passed unanimously to call for a Special Advisory Meeting to be held at 7:00 p.m. on June 21, 1999 at the Masonic Lodge for the purpose of discussing the possible relocation of the City Offices, CITY CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS: The council discussed a request by land owners along Pacific Avenue to replace the retaining wall adjacent to the boulevard side walk. Taffe presented several items of concerns from the project engineer including: establishing an assessment policy for retaining walls, unavailability of contractor to perform the work, inability to include in the current street project due to numerous change orders, ownership of property where wall lies is unknown, decision was made one year ago not to replace said retaining wall. Taffe was instructed to talk with project engineer regarding concerns that street project vibrations may have damaged said retaining wall andto ask project engineer to determine where city dght of way is in relation to Community visions I Do You Have The Time? By Dawn E. Hegland, UMVRDC Physical Development Director Do you have time to attend another meeting.., on a weeknight.., in the summer.., where it sounds like you will have to listen to other people talk about area problems.., and where you might be asked to give your opinion... or volunteer to give up some more of your free time? I thought not. What if I was to tell you that the results of this meeting will have an impact on you every day, as well as your children and every generation after them, your work, your recreation, where and how you shop, your transportation, schools, health facilities and every single aspect of your daily life? Are you any more interested now? If so we would like YOU to devote a few hours in the next week to attend one of 3 public meetings where you will be asked to help your local units of government to make decisions for the people by the people? This area is participating in a new process called Community Based Planning. Yes, it sounds boring and bureaucratic: The real premise of the entire process is not so boring when you start to think about the decisions that are made every day, every week and every year by our governing units that determine how you will be able to live, work and play. Many of these decisions impact previous and future decisions and so on and so on, until the impacts of a single decision drift in, first in ripples then gradually as larger and larger waves until the impact is recognized by many people in many places far from where and why the original decision was made. The Community-Based Planning process highlights the need to look at II IIII 11 broad areas and consider how each area affects the other. The 11 areas are: Public Investment, Housing, Livable Community Design, Economic Development, Transportation, Conservation, Sustainable Development, Public Education, Cooperation Among Governments, Land Use and Citizen Participatioh. EACH and EVERY ONE interrelate. It also stresses the need for intergoverrnmental cooperation. Many of our communities have the same issues, the same concerns, the same opportunities and it can only be beneficial to work together to come to a solution that will have the most benefits for everyone involved. Over the last few months a group of pro-active units of government, their staff, with the help of technical resources have been cooperatively analyzing and collecting data and statistics based on comments that were received at a series of public meetings in January. At these meetings, (where approximately 60 people attended each one) attendees were asked what they saw as challenges and opportunities in their community. They were also asked to think about what they would like their community to look like, where they work, where they shop, recreate, where their kids and grandchildren go to school. They were asked to develop a vision for their community. At a series of public meetings at the end of June all of the information that has been collected and analyzed will be displayed and a DRAFT list of goals will serve as a discussion point in order to shape the vision for our future. From these goals, specific directions will'be drafted that will guide future decision making on said retaining wall. ADJOURNMENT." There being no further business before the Council, Ellingson suggested the council recess the meeting to May 18th at the Big Stone County Courthouse for the purpose of showing support for the requested rezoning of county lands to allow the relocation of Strege Auto Parts. Elliott moved and Gustafson seconded and the motion Plassed unanimously to recess the May 7th meeting of the Ortonville City Council until 9:55 a.m. May 18 at the Big Stone County Courthouse. At 9:55 a.m. Ellingson, Elliott, and Reinke met at the Big Stone County Courthouse to attend the meeting of the Big Stone County Commissioners. There being no quorum, no business was acted upon. Roman C, Taffe, City Clerk-Administrator David Ellingson, Mayor P, cidenlV on the Palm- Co00l issues like allowable land uses, zoning and permitted uses, affordable housing planning and development, transportation, open space and recreation development and preservation)n, economic development practices, and community needs. You may have seen in this newspaper the series of articles receding this one that have ighlighted the 11 areas and the comments we received at the meetings in January. It was an attempt at getting people to think about all of the areas individually before asking you to come together and think about them all at once. We have developed a newsletter, a website (www.cbp.state.mn.us) a display of related information, organized public meetings that include dinner and childcare, and developed the series of newspaper articles all in an effort to reach the public about the importance of citizen participation in this process. There is a tremendous opportunity for each and every citizen, young and ol d , to get involved in shaping our future. So again I need to ask... Do You Have The Time? Tuesday June 22 - Graceville Community Center Thursday June 24 - Dawson City Hall Tuesday June 29 - Chippewa County Courthouse Open house and food available beginning at 6:30pm Meetings from 7- 9 p.m. Childcare available For more information contact: JoAnn Bloome, Chippewa County Land and Resource Management 320- 269-6231 Darren Wilke, Big Stone County Zoning and Planning 320-839-3136 Darrel Ellefson, Lac qui Parle County Zoning and Planning 320-598- 3132 Susan Brickweg, Upper Minnesota Valley Regional Developaent Commission 320-289-1981 . Reminder... To Area Business Firms 1999 DUES FOR ARE NOW DUE! Your Support Is Needed! WE CARE BIG SINGLE FAMILY $5.oo BUSINESS $10.00 Please send to: Box 121 Ortonville, MN 56278 Thank You! 00INDEPENDENT Page 1 lb