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Ortonville, Minnesota
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November 24, 1998     The Ortonville Independent
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November 24, 1998
 

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ic notices :E )R BIDS MN is seeking bids 24 hour, seven day a week the City of Ortonville. for the contract will be City Hall. delivered to City Hall, Avenue by 5:00 p.m. on 30, 1998. The City to reject any and all any informalities or Roman C. Taffe, Clerk-Administrator 17, 24, 1998) NOTICE DISTRICT COURT DISTRICT COURT DIVISION "BIG STONE HEARING PETITION PROPERTY CHRISTENSEN of Judith A. Peter, dated 1998, having been filed that the above has been dead for Lrs leaving certain described, and probate of the last will of if any, and the descent be determined and to the persons ORDERED, that said heard on the 16th day of 1998, at 8:30 o'clock A.M. Court at Ortonville, ORDERED that the notice of said hearing in rprescfibed by M.S.A. 524.1- entitled to notice 524.3-403 and to all have filed a demand for 524.3-204. 9, 1998 Peter A. Hoff, Judge Diana Shelstad, Court Administrator 97597 Dec. 1, 1998) NOTICE .............. DISTRICT COURT BIG STONE HEARING PETITION OF PROPERTY JUNEAU of Scott F. Hildebrandt, 14, 1998, having been representing that the has been dead three years leaving therein described, and of the last will of if any, and the descent be letermined and to the persons ORDERED, that said heard on the 16th day of 1998, at 8:30 o'clock A.M. named Court at Ortonville, ORDERED that the notice of said headng in r prescribed by M.S.A. 524.1- entitled to notice 524.3-403 and to all have filed a demand for ..A. 524.3-204. 19, 1998 Peter A. Hoff, Judge Diana Shelstad, Court Administrator LOSE 30 LBS. Why weight? CALL TOLL FREE 888-373-6958 I. No. 97597 Dec. 1, 1998) OF BOARD November 9, 1998 I of Education of Ind. School iham, MN met in Nov. 9, board members were )h Karels Richard and Kevin the meeting to order at ).m., in the A final tally from all of the voting the Bellingham School the election results from 98 School Board Election, The following totals Tim Henrich 308 votes, n 272 votes, Sue Spore With a number of votes other residents of the moved, Rademacher and all voted in favor to I .judges compiled totals as = to declare Tim Hendch and each elected to four- Jan. 1, 1999. Richard Johnson, Clerk by dh PROCEEDINGS OF THE 0RTONVILLE SCHOOL BOARD October 19, 1998 The Ortonville School Board of Education met in regular session on Monday, Oct. 19, 1998 at 7:30 P.M. in the Elementary Gym. Members present: Kathi Thymian, Jim Nelson, Scott Maas, Marlowe Klepel, Kevin Plemmons and Ron Thompson. Members absent: None Also present: Jeff Taylor, Curt Bailey, Glenn Henningson, Terry Rheingans, Joel Stattelman, Bill Mainerich, Gary Pfleger, Sue Spors, Blair Johnson and Bonnie Inforzato. The meeting was called to order by Chairperson, K. Thymian, at 7:31 P.M and welcomed all in attendance including Gary Pfleger, OEA President. Motion by S. Maas, seconded by M. Klepel and unanimously carried, to approve the agenda with the following addition: 7.2.8. Appointment of Legislative Liaison. Motion by J. Nelson, seconded by K. Plemmons and unanimously carded, to approve the Consent Items with the exception of 4.4.1 - Supplemental Contracts, to be pulled out of the Consent Items for discussion before approval. Consent Items are as follows: Approval of the minutes from Sept. 21 and Sept. 30, 1998 meetings as presented. Resolved, that the Oct. bills be paid in the amount of $920,047.07. Construction .................... $597,845.09 Debt Service ...................... $66,050.00 Payrolls, October (FICA, FED, STATE, HLT, LTD) ........................... $77,367.15 Misc. Bills ......................... $178,784.83 Total ................................ $920,047.07 Approval of the Cash Balance Sheets for July, August and September 1998 and investments. Approval of the Certified Seniority Listing for 1998-99 school year. Discussion was held regarding the ECFE program and questions were raised as to who oversees these rograms as there is no Parent/Teacher oordinator. Mr. Taylor discussed the possibility of merging some of the Early Childhood programs. Following the discussion a motion was made by J. Nelson, seconded by' S. Maas to approve the supplemental contracts for ECFE, Cheer Advisor and Prom/Magazine Drive Coordinator. Those voting in favor were J. Nelson, S. Maas, K. Plemmons, R. Thompson and K. Thymian. Abstaining from voting was M. Klepel due to possible conflict of interest. The listing will be attached to and become part of the official minutes in the office of the Superintendent. Discussion Items are recorded as follows: Curt Bailey reviewed the building project which included: Track surface completed with striping done; masonry on Media Center - shell to be done by Thanksgiving with heat on the inside; architect walk through with punch list on Oct. 15th - B-Wing; heat problem in classrooms; and locker and door hardware. There were no change orders to review this month. Bill: Mainerich reviewed the Ss" r Accountability Report which repla. i the PER Report. Also discussed wre the results of the local Assessmentta on the Basic Reading, Basic Melh and Written Composition. Mr. Mainerich stressed the need for community involvement and to re-establish the PER Committee which is required. Following the discussion, a motion was made by R. Thompson, seconded by S. Maas and unanimously carried to approve the Systems Accountability Report. Blair Johnson of Thomas and Johnson P.A. presented and reviewed the School District Audit report for fiscal year 1997-98. Sue Spors reviewed the background of the Kids Kingdom program which included how the program began, funding, participants, tuition, hours to run the program and the 1998-99 salary contract for Sue Spors. Mr. Taylor presented the budget information which included salary, expenses and revenue. At 10:05 P.M., a recess of the meeting was called by Chairperson, K. Thymian. At 10:15 P.M., the meeting reconvenl with the Elementary report iVen by Joel Stattelman which cluded: parent meetings, student picture day and a $44,000 grant received to involve teachers in writing and implementing graduation rule performance packages in partnership with the Bonanza Educational Center, OrtonVille and University of Minnesota Morris. Terry Rheingans reported on the student council members going to a leadership workshop in Marshall on Thursday, Oct 22nd; bell times have been changed to 4 minutes for students to change classes; and a meeting scheduled at.6:00 P.M. on Wednesday, Oct. 21st to discuss positive reinforcement programs for students. Motion by M. Klapet, seconded by K. Plammons and unanimously carded, to oprove the Kids Kingdom contract with ue Spots at eight hours per day, five days per week dudng the school year for 1998-99. The approval of change orders for the .building project was tabled as there were no change orders at this time. Motion by 5. Nelson, seconded by S. Maas and unanimously carried, to approve the 1997-98 fiscalyear audit report as presented by Blair Johnson of Thomas and Johnson, P.A. Motion by M. Klapel, seconded by K. Plemmons and unanimously carded, tO approve the following fund transfers: $187,000.00 from Disabled Access/ Capital Outlay Fund to.Building. Fund. $113,000.00 from uisableo Access/ Capital Outlay Fund toBuilding Fund. $20,888.51 from General Fund to Food Service Fund. Motion by J. Nelson, seconded by S. Maas and unanimously carried, to approve the 1998-99 school year Lease Agreement with Prairie Five C.A.C. for use of Head Start room at James Knoll Elementary for $125 per month (Sept. - May). Discussion was held regarding the substitute pay for the t 998-99 school year. Currently substitute teachers are paid $10 per period or $60 per day. Superintendent Taylor surveyed surrounding schools to find out what their sub pay is. Pay ranges are from $60 to $75. Following the discussion a motion was made by-J. Nelson to raise the sub pay rate to $66 per day or $11 perperiod. The motion was seconded by K. Plemmons. Those voting in favor were, J. Nelson, K. Thymian, R. Thompson, S. Maas and K. Plemmons. Abstaining from the vote was M. Klepel due to conflict of interest. Motion by J. Nelson, seconded by M. Klepel and unanimously carried, to approve the Assurance "of Compliance form for the 1998-99 school year as presented. Discussion was held regarding the contract for Joel Stattelman for the 1997-98 school year. Mr. Stattelman met previously with members of the Board negotiation team to discuss his salary. The salary of $53,000 was proposed by two members of the negotiation team. Following the discussion, a motion was made by K. Plemmons to approve the salary of $53,000 for the 1997-98 school year. The motion was seconded by J. Nelson. Those voting in favor of the motion were K. Plemmons, J. Nelson, S. Maas and K. Thymian. Those voting against the motion were R. Thompson and M. Klepel. Motion carded. Chairperson, K. Thymian appointed Scott Maas to serve as the Legislative Liaison member and appointed Ron Thompson to serve on the Staff Development Committee. K. Thymian shared the thank you note received from Gale Mittelstaedt. Board member reports/discussion is as follows: M. Klepel inquired on the $200,000 Technology Integration Grant and where monies were being spent. Mr. Taylor indicated that 95 new computers were purchased and winng was being done on the building. The Technology Committee will meet again as soon as all .the computers are installed and running to see what further needs will be. R. Thompson inquired about the telephone system and problems that have occurred. Mr. Taylor reformed the Board that the problems are bein cOrrected. Supenntendent's report is as follows: Mr. Taylor and Mr. Rheingans are asking teachers ff anyone is interested in advislr a One Act Play for Ortonville with the intent that by next year the school would be able to put on an all -school play. There still is a need for 7th, 8th and 9th grade basketball coaches. Information was handed out on the building fund and construction costs to date. Mr. Taylor asked that the Board Retreat be moved to Saturday, Oct. 31st at Cashtown Cafe from 9:00 A.M. to noon with lunch following. Upcoming Opportunities include: 1999 MSBA Annual Leadership Conference Jan. 14th and 15th, Open House for SW/WC Service Cooperatives Oct. 28th from 2:30-4:30 P.M. with the annual meeting and dinner to be held following the Open House; Board Retreat at Cashtown Cafe, Oct. 31st at 9:00 A.M. With rio further business, the meeting was adjourned by action of the Chair at 11:05 P.M. The next regular meeting of the School Board is Nov. 16, 1998 at 7:30 P.M. in the Elementary Gym. SPECIAL SESSION November 9, 1998 12:00 Noon Supenntendent's Office The meeting was called to order at 12:28 by Chairperson, Kathi Thymlan. Board members attending included Ron Thompson, MaJlowe Kiepel, Jim Nelson, p M.as a.rLd Kathi Thymian. BOa rcr ht'fh=oe r' ;,j fit Y'dfbi:ldb'Kevm Plemmons.. - :. Visitors attending included / Superintendent Jeff Taylor and Bonnie Inforzato. On a motion by S. Maas, seconded by R. TSompson and unanimously carded, the agenda was approved with the addition of Business Item, C. Southwest/West Central Drug and Alcohol testing program. On a motion by M. Klepel, seconded by S. Maas and unanimously carded, the following resolution was offered: Resolution #1 BE IT RESOLVED by the School Board of Independent School District #62, as follows: It is hereby found, determined and declared that the general election of the voters of the district held on Nov. 3, 1998, was in all respects duly and legally called and held, As specified in the attached Abstract and Retum of Votes Cast, voters of the distnct voted at said election of (two) school board members for a four year term vacancy on the board caused by expiration of terms on Dec. 31st next following the general election as follows: For Position A - Four year term: Candidate Ron Thompson 1,391 Other Wdte In Candidates 21 For Position B - Four year term: Write In Candidate Jim Nelson 250 Other Write In Candidates 78 Candidate Ron Thompson (Position , having received the highest number votes is elected to the four year term beginning Jan. 1, 1999 and Write In Candidate Jim Nelson (Position B) having received the highest number of votes is elected to the four year term beainning Jan..1, 1999. n a motion by M. Klepel, seconded by S. Maas and unanimously carded, the following resolution was offered: Resolution #2 WHEREAS, the Board has canvassed the election for school beard members held on Nov. 3, 1998. NOW THEREFORE, BE IT RESOLVED by the School Board of Independent School District #62, as follows: The chair and clerk are hereby authonzed to execute certificates of election on behalf of the School Board of Independent School Distnct #62 to the following candidates: a. Ron Thompson b. Jim Nelson who have received a sufficiently large number of votes to be elected to fill vacancies on the board caused by expiration of terms on Jan. 1st next following the election, based on the results of the canvass. After the time for contesting the election has passed and the candidate has filed all campaign financial reports required by Minnesota Statutes, Chapter 211A, the clerk of the school board is hereby directed to deliver the certificates to the persons entitled thereto personally or by certified mail. The clerk is hereby directed to enclose with the certificate a form of acceptance of office and oath of offce. Motion by R. Thompson, seconded by S. Maas and unanimously carried to approvethe Southwestest Central Service uooperatJves contract for 1998- 99 for Drug and Alcohol Management Program. Informational Items were discussed which included: Open House on Nov. 19th, MREA Conference on Nov. 18th-20th and board elections held on even years with three positions up for the year 2000. On a motion by J. Nelson, seconded by R. Thompson and unanimously carried, the meeting was adjourned at 12:52.M. Th next regular meeting of the School Board will be Nov. 16, 1998 at 7:30 P.M. in the Elementary Gym. James A. Nelson, Clerk Kathi Thymian, Chairperson PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL MONDAY, NOVEMBER 2,1998 CITY COUNCIL CHAMBERS 7:00 P.M. CALL TO ORDER AND ROLL CALL: Mayor Ellingson called the regular meeting of the Ortonville City Council to order at 7:01 P.M. with the following present: Council Members Present: Mel Reinke, Mike Dorry, Dan Oakes, George Elliott Council Members Absent: Mary Gustafson, Bill Hynnek City Staff Present: Roman Taffe, Gary Dinnel, Art Hamann Media Present: Ryan Stattelman, Stacy Dammer Also Present: Connie Blasdell AGENDA AMENDMENTS: A motion was offered by Oakes, seconded by Reinke and passed unanimously to approve the following agenda amendments: New Business: c. Preliminary Engineer report d. Big Stone County Highway department e. Advertise for Towing f. Manna Property issues g. Mayor Comments h. Hilltop Property Fencing RECOGNITIONS AND PRESENTATIONS: Jerry Wiegman had been on the agenda for a problem with the Street Project but that issue has been resolved to his satisfaction. Connie Blasdell was present to explain the Women's Advocacy. Resource program and asked the Council for a donation for a TVNCR and stand for the center. After discussion the Gouncil directed the Clerk-Administrator to investigate and report pnces for a 20" TV, VCR, and rolling stand for the next Council meing. CITIZENS TO BE HEARD: Gary Dinnel was present to inform the Council of his concern regarding the cement work on his property related to the Street Project. The concrete for the driveway apron was poured to about 3/4 completion when the crew ran out of cement. Dinnel felt that it was improper to do a partial pour. The Council directed Taffe to discuss the matter with the project engineer and document the outcome of that conversation. CONSENT AGENDA: Oakes moved and Reinke seconded and the motion passed unanimously to approve the consent agenda. REPORTS/MINUTES OF CITIZEN BOARDS, COMMrn'EES AND COMMISSIONS: LIBRARY BOARD Reinke moved and Ellingson seconded and the motion passed unanimously to approve the Health Care Board minutes of September 17, 1998 as presented. SENIOR BOARD , Reinke moved and Oakes seconded and the motion passed unanimously to approve the Senior Board minutes of October 13, 1998 as presented. SAFETY COMMITI'EE Oakes moved and Ellingson seconded and the motion passed unanimously to approve the Safety Committee minutes of October 29, 1998 as presented. PARK BOARD EIliott moved and Reinke seconded and the motion passed unanimously to approve the Park Board minutes of October 29, 1998 as presented. UNFINISHED BUSINESS City Office space was discussed as Minnwest had notified the City that bids would be accepted until November 25, 1998 for their old bank building. It was the consensus of the ,Council to not bid on that property. The Council next discussed the C'3ity's Personnel Policy handbook and Tafe was directed to make revisions to the existing handbook and reprint it for the Council to review. NEW BUSINESS The next item discussed was a proposed street to be built from the water plant area of Hilltop to the old skating rink area. Excess fill from the Street Project would be used to construct the road. Ellingson moved and Dorry seconded and the motion passed unanimously that Larson-Peterson & Associates, Inc. be hired to provide a preliminary report on the feasibility and cost of the proposed road. Next discussed was the drainage problems on Orchard Street caused by runoff along the Big Stone Highway Department garage property. Oakes moved and Reinke seconded and the motion passed unanimously that the City Clerk-Administrator write a letter to the County Engineer requesting that they raise the driveway apron along North Minnesota Street to prevent runoff from entering their property from said street and that they further raise the driveway on the West end of their property to prevent runoff from their dnveway onto Orchard Street. The Council next discussed notification received from The Shop terminating their a]reement with the City for towing services. Ellingson told the Council that The Shop felt that they were not receiving all the towing work in nice weather but are forced to take all the bad weather calls. They further asked that towed cars not be kept on their property but instead on City property. Oakes said that he believed the problem could be better resolved by increasing the fine for vehicles tagged for snow removal. Dorry moved and Ellingson seconded and the motion passed, with Oakes voting nay, to advertise for towing for the City andthat vehicles would be towed to Hilltop Maintenance facility. The next agenda item was the Manna Property. Ellingson mentioned that the area of the old Power Building.. had not been cleaned up to specification. Hamann said that there was leveling work done and the project was finishing up. The Council instructed Taffe t( write a letter to LaValle Berkner of the grouD and inform them that they need to immediately complete all work in compliance with the wdtten agreement between said group and the City. Next, Mayor Ellingson spoke to the Council on several issues. First he informed the Council of an upcoming Y2K seminar on November 6th in Redwood Falls and urged any Council member interested to attend. Then he reminded Council Members that any items discussed in Executive session must not be discussed in public. Next on the agenda was Hilltop fencing. Oakes moved and EIIIngeon seconded and the motion passed unanimously to accept quotes on perimeter fencing of the Hilltop Maintenance facility with said quotes to be presented at the next Council meeting. CITY CLERK-ADMINISTRATOR REPORTS & RECOMMENDATIONS: Taffe informed the Council of several citizen complaints regarding the Street Project. The Council instructed that a letter be sent to Russ and Rhonda Thielke confirming that the City will replace a tree in their front yard damaged during the project and as recommended by project engineers. It was pointed out that the Council had not accepted Ken Simonitch's resignation from the Planning and Zoning Commission. Reinke moved and Oakes seconded and the motion p unanimously to accept Ken Simonltch s resignation with regret. ADJOLTRNMENT: There being no further business before the Council, Oakes moved and Reinke seconded and the motion assed unanimously to adjourn the ovember 2nd meeting of the City Council of the City of Ortonville at 8:34 p.m. Roman C. Taffe, City Clerk-Administrator Dave Ellingson, Mayor NOTICE OF HEARING ON ASSESSMENTS FOR UNDERGROUND UTIUTY AND STREET IMPROVEMENTS OF 1998 CITY OF ORTONVILLE, MINNESOTA TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council 'of the City of Ortonville, Minnesota, will meet in the Senior Center, 200 Monroe Avenue in the City of Ortonville, Minnesota, on the 10th day of December, 1998, at 7:00 o'clock P.M. to consider objections to the osed assessments for Underground and Street Improvements of 1998, replacement of sanitary sewer, sewer services, watermain, water services, street, curb and flutter, concrete driveway, concrete sidewalk, storm sewer, retaining walls, and any related construction, heretofore ordered by the City Council. The proposed assessment roll is on file with the City Clerk and open to public inspection. The area proposed to be assessed consists of every lot, piece or parcel of land benefitted by said improvement, which has been ordered made and is as follows: Those properties abutting Highland Highway from Osen Avenue to approximately 250 feet north; Osen Avenue from Highland Highway to Orchard Street; Eastvold Avenue from Cliff Street to Orchard Street; Park Avenue from Osen Avenue to Fourth Street; Cliff Street from Eastvold Avenue to Pacific Avenue; Pacific Avenue from Fourth Street to Cliff Street; Orchard Street from Burdick Street to Stephens Avenue; Stephens Avenue from Park Avenue to Cliff Street, in the City of Ortonville, Minnesota. The total amount proposed to be assessed is $549,479.27. Written or oral objections will be considered at the headng. An owner of property to be assessed may appeal the assessment to the district court of Big Stone County pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the distnct court within ten days after service upon the Mayor or Clerk. No appeal may be taken as to the amount of any assessment adopted by the City Council unless a written objection signed by the affected property owner is filed with the Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All objections to the assessments not received at the assessment hearing in the manner prescribed by Minnesota Statutes, Section 429.061 are waived, unless the failure to object to the assessment headng is due to a reasonable cause. Under the provisions of Minnesota Statutes, Sections 435.193 to 435.195, the City may, at its discretion, defer the payment of assessments for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. However, the City has elected not to establish any deferment procedure pursuant to those Sections. The notice of this hearing mailed to property owners contains additional information. Dated: November 16, 1998. BY ORDER OF THE CITY COUNCIL Roman Taffe, City Clerk David Ellingson, Mayor (Nov. 24, Dec. 1, 1998) NOTICE ADVERTISEMENT FOR BIDS Notice is hereby given that sealed bids will be received by the Big Stone County Board of Commissioners at the office of the County Auditor, 20 SE 2nd St. Ortonville, Minnesota 56278 until 10:00 AM on December 15, 1998 for the following equipment: 911 PASP Cuetomer Premise Equipment to include: System Controller Two Computer Integrated teohone operator positions ne Administrator/supervisor position One ANVAU System Printer Proposals and specifications for the above equipment may be examined and secured at the office of the County Auditor, Ortonville, Minnesota. Bids shall be submitted on proposal forms as prepared by the Sheriffs Department andwill be furnished to prospective bidders upon their request. Bids must be accompanied by a certified check, cashiers check or bid bend payable to Big Stone County for a least 5% of the total amount bid. The County Board reserves the dght , to reject any or all bids and to wa,ve informalities. Joseph J. Beming, Jr. Shenff, Big Stone County 20 SE 2 St. Ortonville, MN. 56278 (320) 839-3558 (Nov. 24, Dec. 1, 8, 1998) REMINDER TO THE RESIDENTS OF ORTONVILLE PARKING RESTRICTIONS ON CITY STREETS BETWEEN NOV. 1ST AND APRIL 1ST In accordance with Ordinance No. 94-584, no person, except physicians on emergency calls or other such emergency personnel, shall park any vehicle on any street or avenue in the City of Ortonville between November 1st and April !st after a snowfall. Parking may be resumed on individual streets and avenues as soon as the snow has'been removed from these streets and avenues. it Ortonville City Council I I .,!, I I I Nov. 24, 1998 00INDEPENDENT Page 7c